Call for Editor!

The Saskatchewan Writers’ Guild seeks an Editor for a three-year contract for its award-winning literary journal Grain. The ideal candidate will have previous work experience in literary, scholarly, or academic magazine or book publishing, especially in the selection of material for publication and with knowledge of Saskatchewan, prairie, and Canadian literature. Working creatively as part of a small team, the Editor manages all editorial and production aspects of the magazine, which is published four times a year. The contract commences April 28, 2016.

The Grain Editor may reside anywhere in Saskatchewan. Work will be accomplished from their home-based office, with some travel occasionally required for meetings. High speed internet access is required. A work week averages approximately 20-25 hours. In addition to a fee for service contract, expenses related to travel and administration will be covered as part of the contract.

The successful applicant will have experience in the selection, editing and copy-editing of literary manuscripts, knowledge of production and printing processes, strong organizational and administrative skills, including grant writing, and demonstrated abilities in budgeting and personnel management, as he or she is expected to supervise two associate editors, and in working in collaboration with production and administrative staff. The candidate will demonstrate an ability to work both independently and in a team setting. Knowledge of the Canadian literary community is expected and familiarity with Can/Lit journal publishing is an asset.

Please forward your resume including a description of your editorial approach to Grain, along with references to Jack Walton, Grain Advisory Chair at info@skwriter.com with the subject line: Grain Editor, or by mail to Box 3986 Regina, SK, S4P 3R9. Applications for the position must be received by April 8, 2016.

A more detailed job description is available below.

Grain Editor Job Description

Experience:
The Editor has previous work experience in literary, scholarly, or academic magazine or book publishing, especially in the selection of material for publication and with knowledge of Saskatchewan, prairie, and Canadian literature.

Brief Summary of Responsibilities:
The Grain Editor is responsible for overseeing all aspects of the production of the Grain literary magazine, including planning, procuring, and editing content, managing personnel, and preparing budgets, grant applications and reports. The Grain Editor ensures that the selection and presentation of the content of Grain maintains a consistently high standard for the publication. The Editor also responds to contributors in a timely fashion, and gives written feedback to Saskatchewan contributors, as well as managing the printing, circulation, and marketing of the magazine.

Location: The Grain Editor may reside anywhere in Saskatchewan. Work will be accomplished from their home-based office, with some travel occasionally required for meetings.

Expectations:
The Editor:

  • Must reside within Saskatchewan
  • Must work from their home, using their own computer
  • Must have high speed internet connection accessibility
  • Must be available to travel for occasional meetings
  • Must be available to work an average of 20-25 hours per week with less time potentially being spent during the three-month hiatus when submissions to Grain are closed between June 1 and August 31.

Accountability:
The Grain Editor is hired by the Grain Advisory Committee and is responsible to the Guild's Board of Directors. The Editor makes and is responsible for all editorial decisions independently from the Grain Advisory Committee, the SWG Board, and the SWG Executive Directorand staff.

The Editor makes regular oral and written reports to the Executive Director on financial and administrative matters pertaining to the publishing of the magazine.

Key Responsibilities:
Administration
The Editor:

  • Selects the Grain poetry and fiction Editors on an annual contract basis
  • Makes decisions regarding policy and Grain's mandate in consultation with the Grain Advisory Committee and the SWG Executive Director
  • Works in conjunction with the Program Manager for all activities outside the publishing aspect, including, but not limited to, any launches, fundraising, special events, and SWG conferences
  • Works in consultation with the Grain Advisory Committee, the SWG Executive Director and the designer to make any major change to the Grain Style Guide
  • Provides written content to the SWG staff, who are responsible forposting updates and maintenance of the Grain website and social media posts
  • Works with the SWG staff person who is responsible for circulation
  • Reports to the membership on Grain's activities in the SWG Annual Report and at the SWG Annual General Meeting, as required
  • Maintains and raises the profile of the magazine
  • Maintains an active presence and fosters relationships in the literary community in Saskatchewan
  • Authorizes and relays all necessary information to the support staff to allow for accurate and timely payment of all contracts, writers’ fees, and other obligations pertaining to productionPrepare the annual grant application to the Canadian Council for the Arts and other funding agencies and provide all reports required by the funding agencies
  • Advise on and administer the Grain budget and financial aspects in consultation with the Guild’s Executive Director and Accountant
  • Provides material for preparation of the Guild’s operational grant applications and reports to SaskCulture, Saskatchewan Lotteries and other funding bodies, as required, in consultation with the Guild’s Executive Director
  • Perform such other duties as the magazine operations necessitate, including correspondence, and representing the magazine at events, as required
  • Grow subscription, contributor, and advertising bases
  • Ensure all funders are acknowledged in all print, online materials and verbally on every occasion, with a message of thanks and logos prominently displayed, including those of the SWG

Editorial
The Editor is responsible to:

  • Edit four issues, each with approximately 120 pages per issue
  • Ensure each issue is published according to the following publication schedule:
    1. Fall – October
    2. Winter – January
    3. Spring – April
    4. Summer – July
  • Plan, procure and edit content, oversee processing and circulating of submissions to Associate Editors
  • Supervise, disburse manuscripts, and receive reports and recommendations on content from the Associate Editors
  • Edit all content, and request changes and rewrites in a timely manner where necessary for accepted submissions
  • Secure and liaise with writers regarding contracts, deadlines, fees, permissions, rights, etc. for all magazine content
  • Oversee letters of rejection and acceptance
  • Provide written feedback to Saskatchewan-based writers to give them guidance to improve the quality of their work
  • Write an Editor’s Note for each issue of the magazine
  • Supply edited content electronically to the SWG designer for layout
  • Work with the SWG designer, who is responsible for liaising with the printer and overseeing the printing of the magazine.
  • Contribute to visual art selection activities for the cover and content in conjunction with the layout/design staff
  • Work with the Associate Editors and layout/design staff on production, and printing of each issue
  • Work with the Guild layout/designer and will have the final say over each issue for content, layout, and cover and interior art, as per the established Grain Style Guide
  • Manage, maintain, and expand exchange advertising

Key Competencies
The successful applicant will have:

  • Previous editorial experience with literary publications, with a preference for literary magazine experience, including acceptance of content, editing content, and taking issues to press
  • Experience in the selection, editing and copy-editing of literary manuscripts
  • Familiarity with Submittable, the online submissions database
  • Knowledge of the Canadian literary community and journal publishing
  • Knowledge ofplanning, production and printing processes
  • Familiarity with copyright issues
  • Knowledge of marketing and public relations
  • Strong organizational and administrative skills
  • Time management and scheduling skills
  • Demonstrated abilities in budgeting and grant writing
  • Personnel management experience
  • An ability to work both independently and in a team setting
  • Interpersonal skills with the ability to work co-operatively and effectively with internal and external partners
  • Strong verbal and written communications skills
  • Ability to adapt to changing environments with tact and good judgement
  • Must make clear and timely decisions in the best interests of Grain and the Guild
  • Knowledge of current challenges and opportunities relating to the writing community in Saskatchewan and Canada